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How File Stream Works

File Stream transforms how organisations manage their information. You can scan paper files and store them alongside all of your electronic documents in one secure, centralised system, making it easy to access, share, and manage all of your documentation.

Each file is assigned tags and metadata, making it simple to search and retrieve what you need. The software also tracks versions and maintains an audit trail, ensuring that you always have access to the latest copy and can see who made changes.

The following video gives an idea of the look and feel of Filestream, depicting the most basic search and document retrieval functions.

Included as Standard in FS5


FEATURES INCLUDED AS STANDARD IN FILE STREAM 5 :

  • All licences are concurrent. A concurrent licence is far more productive than a fixed licence as anybody given permission can log on to the system up to the number of concurrent licences.
  • Zero footprint interface or application allowing access to the system via a network or internet connection.
    Mobile app for Android and Apple devices.
  • Full integrated scan interface to aid the input of paper documents from local scanners and multi-function devices .
  • Unlimited document storage
  • Full integrated diary that links documents to events and team working
  • Document Templates for controlled management of company documents
  • Searchable media for secure sharing of documents outside of the system.
  • Information sharing and messaging.
  • Tesseract OCR (optical character recognition) and wordsearch are included for regional and document recognition.
  • AI (artificial intelligence) OCR using
  • MS Azure available
  • Annotations / document classifications
  • Outlook add-in (send as e mails and import e mails manually or automatically)
  • Electronic mailroom for automatically processing emails
  • Export CSV to allow links with financial and other software applications
  • Comprehensive workflow
  • RBAC (Role Based Access Control) for the detailed management of user permissions and security.
  • All documents fully encrypted to AES256