Discover the Power of File Stream’s Document Search
Have you ever tried to find that one document buried somewhere in your digital mess? It’s a hassle we all know too well.
At Filestream, we believe finding your documents should be as simple as having a conversation.
We’ve packed our document indexing and search software with tools that make your life easier, saving you time, money and reducing stress.
More importantly our cloud system means that as long as you have connectivity you can access your documents anywhere, anytime.
The Benefits of Document Search
All organisations need a safe and secure space for their documentation. Filestream can centralise and protect all of your information for easy access, opening up a host of benefits.
Index Based Search
Retrieve documents based on their metadata (index values), using one or multiple criteria to expand or narrow the search.
Content-Based Search
Our document indexing and search functionality isn’t just about speed; it’s about accuracy. Whether it’s a PDF, Word document, or spreadsheet, our search engine dives into the content, not just the titles. Using Optical Character Recognition (OCR) you’ll get results based on words or phrases inside the document, so you find the exact information you need, every time.
File Information Search
Locate documents based on email addresses, descriptions, dates, document status etc.
Speed and Efficiency
According to Gartner (2013), professionals spend 50% of their time searching for information and on average 18 minutes to locate each document. Our intuitive search engine means less waiting and more doing.
Custom Filters
Organise your results; tailor your search with filters. Whether by date, document type, or project, you can zero in on what you need without wading through irrelevant files.
Saved searches
Using the same searches for regular queries? Custom searches can be saved and shared with others, making the job even faster and easier.
Time Saved: With Searchable Media
How can File Stream Searchable Media help?
One of the virtues of document management is the ability to make precise searches for sets of documents. File Stream can not only do this but it can take a precise search, export it, and present the information in seconds (a GDPR requirement) on media such as a CD, USB memory stick or a zip folder.
When a selection of documents need to be sent such as for a finance audit or product information, the Searchable Media feature can be used to generate a secure, encrypted, password protected standalone instance of File Stream.
The recipient can then search for the documents using the built in File Stream search panel complete with a document viewer for instant viewing of all common file types without having to open any other application.
Another benefit being the person receiving the data does not require File Stream to use the Searchable Media.
Why It Matters
Imagine you’re in the middle of a critical project, and your manager asks for a specific report from months ago.
With File Stream, you won’t need to spend precious minutes digging through folders, you will have the information to hand within seconds.
User-Friendly Design
Our interface is designed for humans, not machines. No need for a technical background to use our software. It’s all intuitive, straightforward, and ready to make your workday smoother. Importantly, your documents are safe and encrypted – they cannot be lost or deleted or edited unless a user has the permissions to do so, and even then, all changes are recorded in a full audit log.