Access Control
What is Role-Based Access Control (RBAC)?
Role-Based Access Control (RBAC) is a way of specifying who has access to your data and what actions they can perform.
Within File Stream, access rights and permissions are assigned to roles, and users are granted roles appropriate to their responsibilities.
This keeps your information secure by ensuring that only authorised users can access certain data and perform specific actions.
Why is RBAC so important?
In any organisation, the management of documents and sensitive data is critical. With RBAC built into File Stream, organisations can ensure:
Security: Only authorised staff have access to sensitive information, reducing the risk of data breaches.
Efficiency: Access rights are managed centrally and can ensure that users instantly have access to the documents they need without delays.
Compliance: Organsations can meet regulatory requirements by controlling and documenting who has access to specific documents.
Accountability: Auditing user actions, which is essential for both security and compliance purposes.
What is RBAC?
File Stream offers advanced RBAC functionality, allowing you to define both access rights and functional permissions right down index field levels.
01.
Restrict Function
Create highly detailed permission levels, ensuring that each user has precisely the access they need—no more, no less. Permissions can include read, write, delete, share, import and many more, tailored to the specific needs of each role, and variable according to each cabinet.
02.
Role Based
Administrators can create and tailor roles to fit the unique needs of their organisation. Whether it’s a project manager, HR teams, or IT staff, each role can be defined with specific access rights to relevant documents and cabinets.
03.
Admin & Manager Rights
Creating various levels of administration of the system. Senior staff may have greater administrative rights, such as the ability to delete documents. Department managers have the rights to control the access to documents, including what can be seen by IT staff.
04.
Retention Dates
Creating various levels of administration of the system. Senior staff may have greater administrative rights, such as the ability to delete documents. Department managers have the rights to control the access to documents, including what can be seen by IT staff.
05.
Advanced RBAC
Extends to field level access, for example permissions for a central sales cabinet can be varied, so that different regions can only see the leads/sales relating to their area.
Getting Started with RBAC in File Stream
Whilst it is possible to assign rights to individual users, this can become confusing and too time-confusing when you have lots of staff. The suggested approach is to make the most of roles.
Implementing RBAC in File Stream is one the key steps to ensuring a secure system:
Define Roles: Identify the various roles within your organisation and determine the access each role requires.
Assign Functionality Permissions: Customise functionality permissions for each role, specifying exactly what functionality is available to users
Assign Roles to Cabinets: Different roles can be assigned to the same cabinet. With advanced RBAC permissions and access can be set for individual cabinets down to a ‘Field’ level.
Set Up Users: Create a log in profile for new users
Assign Users to Roles: Map users to their respective roles based on their job functions.
For more information on how RBAC can benefit your organisation, or to request a demo, contact us today
