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Saving Time and Money
with Document Management

Take control of your documentation and automate your business with File Stream! Store, manage and protect your data, allowing controlled access to your information anywhere, anytime.

File Stream is more than just a filing system. It can be set up to facilitate and enhance current working practices and be customised to integrate with existing systems.

SMEs

Enterprise

Sectors

Hybrid Working Teams

How File Stream Works

Support

Secure Document Storage


Protect and organise all of your documentation. Data security is an ever growing issue, with Filestream you can safeguard your information from destruction, loss and data breaches. Filestream will encrypt your information at rest and ensure that it cannot be seen by anybody outside of the application.

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Advanced business processing

Reduce manual document handling time with Intelligent Indexing, allowing your team to focus on the more important tasks. Starting from your email we can automatically capture data as required and populate index fields in a secure cabinet and added to workflows for seamless processing. Meaningful data can also be exported to other software packages.

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Faster Turnaround with Workflow Automation


Automate your business processes with fully customisable workflows, ensuring information is flowing to the right team members for decision making and further action.

custom search
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Secure User Access Rights


Choose custom security access levels for each user to ensure confidentially at all levels of the business. Control what users can see and the functionality they can utilise at a document or cabinet level.

This provides built in compliance and enables you to meet regulatory requirements by controlling and documenting who has access to information.

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Powerful Search Functionality



Business is no longer confined to the office, with File Stream you can access your documents remotely and on the go. Your files are securely stored in the cloud, ready to be accessed whenever, wherever on a wide range of devices.

File Stream can significantly enhance hybrid working environments by streamlining document-related processes, improving collaboration across dispersed teams and maintaining high levels of security and compliance in a hybrid working model.

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Sustainable Solutions


Go green. At Filestream we understand that environmental impact is a top consideration, which is why we’re committed to sustainable practices and championing green technologies. All our data centers use 100% renewable energy.

Using File Stream reduces paper usage, minimises physical storage needs, and lowers carbon emissions from transportation by enabling efficient digital storage, retrieval, and sharing of documents.

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Testimonials

In terms of the on-boarding function, it’s a legal requirement to have accurate and signed contracts for all our seafarers when they join a ship and for the duration of their employment. Filestream allows us to store all this information centrally so it’s available both at sea and onshore. Manning agents are a bit like third party recruitment agencies and we have a number in India, Italy, the Philippines, South Africa and the UK. They hire seafarers for us and rotate them onto the ships. So, they scan the majority of SEAs for us once contracts have been signed and email them to us. Filestream then automatically processes these documents.

Lynn Cossey

We needed a robust solution to index and store documentation which was easy for staff to use, flexible, secure, simple to integrate with other systems and offered good value for money. Filestream was chosen because it provided everything we wanted.

Amanda Dean

The investment in IT systems like File Stream enables us to (grow the business) easily while avoiding the recruitment of additional support staff which obviously reduces our operational cost structure… It doesn’t matter whether you are based at our Lowestoft HQ, locally at one of the care homes or our administrative centre in Sri Lanka, all employees have access to the same information – it’s a secure virtual environment without any physical boundaries.

Wasantha Darshana

There has been far better ‘buy in’ with Filestream than with our previous system. It is less clunky and we can provide one-to-one training which is relevant to the role of each team member. We’ve been able to set clear parameters around security and who can – and cannot – see what documents.
We know with confidence that our documents are better protected both from cyber risks and in being compliant with GDPR. We also have a vital automatic retention schedule which allows us to keep essential documents for a specific period and also deletes documents that are no longer required safely.

Julie Shotbolt

The nature of our business is such that security is of paramount importance. We have our own highly skilled IT specialists to safeguard this and Filestream is part of our security solution. We hold potentially sensitive and personal data about individuals, which may only be managed by clearly defined parties when appropriate. Our systems, of which Filestream is an integral part, are well managed and include robust security.

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Partner with Us


File Stream is an award winning Document Management Software, and we offer unparallelled customer support and have high customer retention rates.

We work closely with partners to train and support them to offer our product to their customers. You can be as involved as you wish, from basic lead generation to fully supported customer meetings. If you are interested in partnering with us we would love to hear from you.

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