Secure Document Management Storage
As Document Management specialists, File Stream has a range of products designed to suit a variety or requirements for both business-to-business and business-to-consumer organisations.
Our product suite also offers an easy upgrade path, so as businesses grow, File Stream Document Management will grow with them.
Organisation Solved: Introducing the Cabinet
File Stream Cabinets are virtual storage areas designed to organise and manage your data in a structured manner; think of an electronic version of a conventional filing cabinet found in most offices.
Each cabinet will be set up with index fields and documents are filed using index values. For example, in an HR Records cabinet, there are likely to be at least three index fields; Employee Name, Document Type and Current Employee.
Documents are then searchable to users within the system, providing they have the correct permissions. In File Stream you can have as many cabinets as you require, and provide access to users so they only see the ones applicable to them.
What are the benefits?
All organisations need a safe and secure space for their documentation. Filestream can centralise and protect all of your information for easy access, opening up a host of benefits.
All of your Documentation
including scanned, emails, images, PDF’s, Microsoft Office files (and many others) can be securely stored in one place.
Achieve a Paperless Office
with safe digital storage you can say goodbye to paper filing cabinets and wasted time searching for missing paperwork.
Enhanced Security and Privacy
all documents are encrypted to protect sensitive information, and RBAC ensures that only authorised users have access.
Auditing
your information is organised and easily accessible. Audit trails further enhance security by tracking user activity; all actions are captured on a full document history and audit log so you can see exactly who has done what and when.
Disaster Recovery
automatic backup solutions are available to ensure that data is not lost due to hardware failures, ransomware attacks, fire & flood, or human error.
Cost Reduction
Lower Physical Storage Costs: Reducing or eliminating the need for physical storage space for documents can result in significant cost savings. This includes savings on filing cabinets, storage rooms, and the time spent searching for documents.
Keep Data Safe
When HR, financial, legal or commercial information needs to be communicated an extra layer of security is frequently required. Electronic information is under constant attack. By using File Stream these threats can be greatly reduced.
Features included in File Stream such as Encryption, Document Retention, Role Based Access Control (RBAC) and a full document Audit Trail help keep your data safe.
Document Encryption
With File Stream all documents are encrypted as soon as they are stored in the software. This means if you were to be hacked and your data stolen, all the hackers would get is unusable encrypted .dat files.
In File Stream, documents are stored as AES 256 encrypted files; one of the most secure encryption standards available today.
