Today Paul is sharing why having a document management system can improve your working day.
With the summer holiday season approaching plans are being made to support staff, who are out of the office – maybe working from home due to childcare – as well as those left in the office, so that they can find the necessary documentation that they need to complete their tasks. When a staff member goes on holiday, the staff left behind can sometimes find themselves looking for a document that has been put somewhere for “safe keeping” wasting time and money.
Having a document management system allows you to locate and retrieve documents speedily and easily. On average it can take up to 18 minutes for someone to locate a document. If we put this in terms of cost minimum wage is £10.42 an hour which means it costs around £3.12 to locate a document and this is only if one member of staff is looking. Imagine the costs if ten members are looking for ten documents per week. That means £156 a week is spent trying to locate a document!
Having a document management system like the one we offer at Filestream Systems Ltd can really improve your working day saving you time and money in the long run!