Sustainability and environmental concerns are increasingly at the forefront of decision-making for businesses of all sizes.
The drive to net zero and the current energy prices have sharpened thinking with companies about being more responsible for their emissions and for ensuring the sustainability of their supply.
This is true of any company which relies heavily on documentation. A company that wishes to store documents has three choices: paper, local servers or cloud storage.
Berkshire-based document management specialist company Filestream has been championing electronic document storage since 2003 and has seem millions of documents moved from paper to the Cloud.
Moving to a paperless office removes a huge carbon footprint. The CO2 emissions associated with paper use are far higher than the equivalent data storage in the cloud. It saves on space, the cost of storage, the threat of data loss and the inefficiency of finding important documents.
"Migrating to the cloud can save companies a lot of money," said Paul Day, technical director at Filestream.
"It slashes energy costs – according to The Federation of Small Businesses, UK companies have experienced gas and electricity bill increases of 425 per cent and 350 per cent respectively over the last 18 months, with further rises expected. At Filestream, our prices have increased only 5 per cent, which is significantly less than the 350 per cent average rise in electricity costs.
"It also cuts the need for IT capital expenditure, insurance and physical security, makes scalability fast and cost-efficient, reduces software licence fees and comes with technical support included in the price."
Here, Paul offers seven reasons why moving to cloud document storage is the right choice for eco-conscious companies:
Maintenance, admin and insurance will also be taken care of for your company. Not only can it prove more cost-efficient, but cloud storage provides enhanced security. Storing a document in the cloud means it exists in multiple places on different servers, guarding against one location becoming inaccessible or damaged. Documents can also be encrypted to offer protection against digital theft.
As the list above confirms, cloud storage can provide efficiencies for your company, including cost, security, space (no need for servers or filing cabinets full of paper), retrieval, but can also provide eco-benefits at a time when sustainable practices are vital for the success of a business.